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Administrative Assistant

Company: Advanced Imaging Solutions
Location: North Las Vegas
Posted on: January 13, 2022

Job Description:

Job Title: Administrative AssistantReports To: Finance Manager AIS is a Premiere Business Technology Company headquartered out of North Las Vegas, NV with additional branches in Southern California. The career opportunity is based out of North Las Vegas Headquarters. This career opportunity is ideal for a highly dependable, problem solving, analytical individual. If you are looking for a diverse Administrative Assistant role where you will gain experience with financial issues, assist customers with various problems, and other administrative assistant related duties then this is the role for you.AIS's Core Values: "We Adapt and never lose our Integrity to Surpass expectations- We are AIS-NOW" are aligned with AIS Mission Statement: Our mission as a Company is to "Exceed our customers' expectations by providing unparalleled business solutions with leading edge technology products, coupled with unmatched service, supplies and support. Our foundation of work ethic, integrity, and teamwork enable us to work within a culture that cares about our customers, our community and each other."Major Goals:Greet and welcome clients and visitors in a friendly, interested, and helpful mannerListen closely and be an information source who knows all points-of-contact for every department within AIS to promptly assist clientsPerform administrative duties and operate the telephone for call routingAssist the CFO/COO with company travel arrangements Assist the Finance Team with various admin tasks, including monitoring automatic meter software Assist the Leasing Coordinator with lease approvals and buy-outsToughest Parts of the Job:Own the entire customer service experience across multiple platforms. Evaluate and challenge existing status quo to identify new ways to improve processes and continually elevate the customer experienceLearn AIS as a company of culture, people, and processesBalance the multiple demands and competing priorities of the positionAssists with detail-oriented tasks Job Functions: The Administrative Assistant is a critical member of our Finance team responsible for exemplifying our culture, greeting, and answering clients and visitors' questions, and assisting with multiple administrative tasks.Daily tasks include but are not limited to:Front Desk Reception Duties:Greets all clients and visitors in a warm, sincere, and helpful mannerDirects visitors by maintaining employee and department directories, giving instructionsManages inbound phone inquiries and routes calls accordinglyManage inbound faxes and route accordinglyAssist clients when they visit office to pick up needed suppliesAdministrative Duties:Prepare outgoing invoices for mail when neededAssist team members with travel arrangements in Concur Travel softwareMonitor/Mange Print Fleet/KFS software for automatic meters Process and respond to all Meter reading emailsAssist with administrative or clerical duties such as scanning, copying documents, preparing correspondence, etc.Serve as Leasing coordinator backup assisting reps with quotes as neededHelp departments with any projects that come upOther duties as assignedWorking Conditions:General working hours are Monday - Friday, 8 am - 5 pm with limited absences/tardiness.Deliver on Company mission, vision, and core valuesComply with Employee HandbookInteraction with people, but also allows some private time.Chances to help and assist othersPrimary People Contacts:New and existing team membersPotential new team membersAIS LeadershipExternal partners, vendors, and guestsCommunity membersKnowledge and Skills:High school diploma or GED required; some post high school education or training preferredTwo years of relevant experience preferredHelpful attitude and friendly demeanor with a willingness to learn and go the extra mile.Highly professional and dependableExcellent communication, customer service, and problem-solving skills, including the ability to maintain composure under stressStrong organizational and time management skillsExcellent telephone skillsStrong computer and internet skills, including Microsoft Office suiteBehavioral Characteristics:Places an emphasis on listening, understanding the information presented, and then taking action in an organized manner.Behaves in a deliberate and unhurried mannerMaintains stable performance under pressure and/or oppositionHas a high degree of emotional control and stabilityAIS offers a competitive hourly pay rate DOE (Depending on Experience), as well as a stimulating working environment. AIS also offers a generous benefits package; medical, dental, vision, and life insurance plans. AIS also offers a matching 401k, paid VTO (Vacation Time Off), paid sick/personal time, paid vacation time, and paid company holidays. Opportunities for advancement are available.

Keywords: Advanced Imaging Solutions, North Las Vegas , Administrative Assistant, Administration, Clerical , North Las Vegas, Nevada

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