Senior Administrative Specialist

Company: Mission Support and Test Services, LLC
Location: North Las Vegas
Posted on: May 15, 2023

Job Description:

Overview:Mission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site (NNSS) for the U.S. National Nuclear Security Administration (NNSA). Our MISSION is to help ensure the security of the United States and its allies by providing high-hazard experimentation and incident response capabilities through operations, engineering, education, field, and integration services and by acting as environmental stewards to the Sites Cold War legacy. Our VISION is to be the user site of choice for large-scale, high-hazard, national security experimentation, with premier facilities and capabilities below ground, on the ground, and in the air. (See NNSS.gov for our unique capabilities.) Our 2,750+ professional, craft, and support employees are called upon to innovate, collaborate, and deliver on some of the more difficult nuclear security challenges facing the world today. In this environment, the best ideas need to be voiced and every opinion matters. As such, MSTS places great value on Diversity, Equity, and Inclusion and is committed to a diverse and equitable workforce, with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, and perspectives.

• MSTS offers our full-time employees highly competitive salaries and benefits packages including medical, dental, and vision; both a pension and a 401k; paid time off and 96 hours of paid holidays; relocation (if located more than 75 miles from work location); tuition assistance and reimbursement; and more.
• MSTS is a limited liability company consisting of Honeywell International Inc. (Honeywell), Jacobs Engineering Group Inc. (Jacobs), and HII Nuclear Inc.NNSS COVID-19 attestation requirements: Responsibilities:Supply Chain Management is seeking a Senior Administrative Specialist to support the Supply Chain Deputy Director and staff. Key Responsibilities
  • Assist in coordinating and directing office management activities to ensure implementation of MSTS policies, directives, and procedures.
  • Effective prioritizing, managing and coordinating the Deputy Directors schedule and calendar, and planning travel making necessary logistical arrangements, and maintain report submission and documentation.
  • Drafting and/or preparing communications and presentations while keeping the Deputy Director optimally organized.
  • Must demonstrate mature judgement required to interface with senior leadership, government personnel and external stakeholders.
  • Providing administrative support to Deputy Director of Supply Chain and backup support to Director of Supply Chain as needed.
  • Handling, preparing and staffing sensitive executive correspondence including but not limited to letters, schedules, spreadsheets, presentations, and reports.
  • Attendance at meetings to record, note take and maintain action items and other pertinent information when required.
  • Collect, assemble, and analyze requirements to meet the needs of the Supply Chain organization.
  • When assigned, complete and execute special projects in support of the Supply Chain Management.
  • Work independently on non-recurring and ongoing projects with follow up to Supply Chain Deputy Director in a timely and efficient manner
  • When assigned, act as project manager for Supply Chain special projects.
  • Perform a wide variety of activities related to key business and technical processes, programs, and projects.
  • Exercise confidentiality, discretion and judgment in performing work and make recommendations for process improvements.
  • Develop internal and external relationships as needed to perform work effectively.
  • Act as a liaison with other organizations and outside agencies, including coordination of processes for handling confidential and non-routine information.
  • Prepare status reports, activity reports, and quantitative verification documentation.
  • Keep informed about technical trends and developments in government, economic, scientific, and other fields related to division and Supply Chain mission objectives.
  • Assist in evaluating business effectiveness of Supply Chain processes and formulate recommendations for solving problems, addressing issues, and improving work group effectiveness.
  • Practice discretion and judgment in performing work and conducting evaluations of Supply Chain process effectiveness.
  • Maintain regular contact with diverse personnel including DOE/NNSA, user agencies, and other operating departments to provide assistance, coordinate office management activities, and execute administrative procedures.
  • Recommend effective control systems relative to implementing administrative policies and procedures within the Supply Chain.
  • Initiate changes required to implement improvements.
  • Provide guidance to students, interns, contractors and other support personnel, as a mentor or as a team/project leader.
  • Develop budget estimates and justifications.
  • Analyze existing and proposed reports for reporting methods and procedures and assist supervision in work force planning activities.
  • Assist in ensuring adherence to established personnel policies relative to the requisitioning, transfer, reclassification, performance evaluation, and termination of Supply Chain personnel.
  • Direct office operations, including record files and mail distribution, reproduction, supplies and equipment services, and clerical training responsibilities.Qualifications:Due to the nature of our work, US Citizenship is required for all positions.
    • Bachelors degree in related field and at least 5 years of applicable professional level experience.
    • Demonstrate a thorough working knowledge of applicable administrative policies and procedures.
    • Ability to apply knowledge of principles, concepts and theory related to the Supply Chain discipline, including the ability to address issues and define and resolve problems.
    • Demonstrate the ability to exercise considerable discretion and judgment in performing work and conducting evaluations of operation/process effectiveness.
    • Essential to have strong written and verbal communication skills and excellent time management skills.
    • Possess the ability to apply knowledge and experience to resolve problems and compose technical correspondence and reports.
    • Ability to prioritize and schedule multiple activities in the most efficient manner to meet required deadlines.
    • Ability to communicate with all types of people in a tactful, professional, and effective manner while screening and maintaining confidentiality.
    • Ability to remember applicable policies, procedures, terminology, schedules, personnel, and other administrative elements.
    • Expert/Advanced computer skills and proficiencies with software applications such as MS Office (Word, Excel, PowerPoint), including the ability to retrieve data from Oracle systems and databases.
    • The work location is our Losee Road facility in North Las Vegas, Nevada.
    • Work schedule for this position will be 9/80 with every other Friday off. The schedule is subject to change.
    • Pre-placement physical examination and background check, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing.
    • Must possess a valid driver's license.Ability to obtain a HSPD-12 Personal Identity Verification credential under the Department of Energy Order 206.2, Identity, Credential, and Access Management, and Supplemental Directive NNSA SD 206.2, Implementation of Personal Identity Verification for Uncleared Contractors. MSTS is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. MSTS is a background screening, drug-free workplace. Annual salary range for this position is $75,046.40 - $112,569.80. Starting salary is determined based on the position market value, the individual candidate education and experience and internal equity.

Keywords: Mission Support and Test Services, LLC, North Las Vegas , Senior Administrative Specialist, Administration, Clerical , North Las Vegas, Nevada