Lead Administrative Assistant

Company: Belfor
Location: North Las Vegas
Posted on: May 28, 2023

Job Description:

RESTORING MORE THAN PROPERTYFlooding. Fires. Windstorms. Hundreds of thousands of clients rely on BELFOR Property Restoration each year to rebuild their lives, homes, and businesses. We're Restoring More Than Property.With BELFOR specialists in every major metropolitan area in the USA ready to respond 24/7/365, we provide the fastest, highest quality service that's unmatched in the industry.The right response team can mean the difference between recovery and total loss. In the midst of chaos, you need an experienced company with a proven track record and solid relationships with leading insurance providers.BELFOR is looking for qualified candidates for the following position. BELFOR team members are a unique breed, committed to restoring not only property, but restoring lives for those affected by disasters, large or small.BELFOR also offers a wide range of benefit options including, but not limited to, 401(k), Medical, Dental, Vision, Disability, Life Insurance, Employee Assistance Program, Paid Holidays and Paid Time Off.This position is responsible for the administrative functions in a field office environment and for making sure that the company's support staff is running smoothly. Qualified candidates will be responsible for overseeing administrative assistants, making sure that the office runs smoothly, which includes keeping supplies in stock, making sure administrative and office staff are able to do their jobs, working with vendors, planning events, and working with the General Manager to meet field office goals. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, Payroll review, and communicating effectively with clients and employees.ResponsibilitiesMaintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and StandardsCommunicate effectively and timely with employees and clients on needs and updatesAccounts Payable and Accounts Receivable involvement with analyzing and processing invoices, reconcile monthly statements, tracking expenses, and verify vendor accounts. AR deposits, follow-up, and collections.Manage and motivate employees through continued training and acknowledgementEffectively address and resolve employee or client conflicts as neededImprove employee and client retention rates through active communication and problem solving effortsParticipate in Bill Review process to ensure Client Job results are appropriateTimely creation of new jobs in JD Edwards as requiredUsing JD Edwards and BCS to maintain vendor listEnsure compliance with vendor requirementsCustomer file maintenance; digital database and physical file systemOrganizing and maintaining an up to date job file for Estimator/General Manager ReviewAttend BELFOR sponsored operations and safety training courses as requiredApply as necessary and ensure compliance with Federal and State DOL, EEOC, OSHA, Davis Bacon regulations.PDN-993351df-95ff-45b8-8c6b-01425e3b020e

Keywords: Belfor, North Las Vegas , Lead Administrative Assistant, Administration, Clerical , North Las Vegas, Nevada