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Administrative Specialist II

Location: North Las Vegas
Posted on: June 8, 2021

Job Description:

OverviewIf youre looking for an interesting, fulfilling career, youve come to the right place!At Mission Support and Test Services, LLC (MSTS), were a dynamic team of employees who manage and operate the Nevada National Security Site (NNSS), formerly known as the Nevada Test Site.A premier outdoor, indoor and underground national laboratory for unique, high-level experiments, the NNSS has offices across the country, including Southern Nevada; Santa Barbara and Livermore, California; Washington, D.C.; and Albuquerque and Los Alamos, New Mexico.Were dedicated to working together as a team to keep our nation safe. Join us!MSTS is a limited liability company consisting of Honeywell International Inc. (Honeywell), Jacobs Engineering Group Inc. (Jacobs), and HII Nuclear Inc.ResponsibilitiesThe Administrative SpecialistII in this role serves as an integral part of the administrative support team to Supply Chain, within the Business Operations Directorate by performing a wide variety of administrative tasks, including assisting with developing and executing purchase orders, purchase contracts, construction subcontracts, and technical service agreements, while working closely with the Senior Director, directors, managers, and administrative support staff throughout the organization.Key Responsibilities Manage preparation, review and submission of reports and presentations, this includes but is not limited to, Plan of the Day (POD), managing input for daily, weekly and monthly reports, desktop instructions, document control, and rewrite of critical documents. Plan, execute, and manage a wide variety of administrative, operational, calendaring and organizational requirements and activities, requiring independent analysis and self-direction. Responsible for composing, preparing, editing, and distribution of correspondence, reports, directives, and procedures, including summaries on each order or subcontract, establishing vital information essential to a well-defined administration program. Updating the summaries to facilitate transition of assignments. May be required to coordinate, attend, and document meetings. Establish files and controls for all outgoing and incoming correspondence on each assigned order or subcontract. Monitor supplier performance for conformance to subcontract terms, while ensuring compliance with subcontract terms. Initiate and track follow-up actions with the supplier, subcontractor, or Mission Support and Test Services functions to ensure performance in accordance with subcontract terms and conditions. Develop spreadsheets, charts, presentations, and meeting minutes using standard word processing systems or software applications. Analyze and distributing suppliers' reports as specified in the subcontract. Perform other duties as assigned.QualificationsDue to the nature of our work, US Citizenship is required for all positions. Bachelor's degree in related field and at least 2 years of professional level experience or equivalent training and experience. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Must be able to work effectively in a team environment with minimal supervision. Effective written and oral communication skills with the ability to interface with all levels of management and internal and external customers. Must have strong computer skills, organizational skills, and be able to prioritize work and meet deadlines. Knowledge of basic math, grammar, spelling, and punctuation. Ability and willingness to work effectively in a multidisciplinary engineering and science team environment. Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing. Must possess a valid driver's license.Ability to obtain a HSPD-12 Personal Identity Verification credential under the Department of Energy Order 206.2, Identity, Credential, and Access Management, and Supplemental Directive NNSA SD 206.2, Implementation of Personal Identity Verification for Uncleared Contractors.MSTS is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. MSTS is a background screening, drug-free workplace.

Keywords: UNAVAILABLE, North Las Vegas , Administrative Specialist II, Other , North Las Vegas, Nevada

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